JOB TITLE: Youth Programs Coordinator

DEPARTMENT: Education Department – Urban Arts Entrepreneurship Program

REPORTS TO: Education Department Director

JOB CATEGORY: Full-time Exempt

QUALIFICATIONS: Bachelor’s degree from an accredited institution is required.

Interested applicants MUST submit a detailed cover letter, resume and writing sample to [email protected]. Applications without these materials will not be considered.

ORGANIZATIONAL CONTEXT: SEAMAAC welcomes applications for the position of Youth Programs Coordinator. SEAMAAC is a nonprofit organization in Philadelphia, with the mission “To support and serve immigrants and refugees and other politically, socially and economically marginalized communities as they seek to advance the condition of their lives in the United States.” SEAMAAC envisions a strong and unified society, where immigrants and refugees work alongside other Americans to build shared political, economic and social power.

POSITION SUMMARY: The primary responsibility of the Youth Programs Coordinator is to provide overall coordination and administration of SEAMAAC’s Out of School Time (OST) and Summer program for high school students at multiple sites. Our programs use project-based learning with a focus on fostering entrepreneurship through the Urban Arts. This includes instruction in breakdancing and photography/videography, empowering youth to develop creative and entrepreneurial skills simultaneously. The curriculum addresses leadership development, civic engagement, entrepreneurship, life skills, prevention activities, academic enrichment, and college/career readiness. The Youth Programs Coordinator provides technical support for the development, design and implementation of effective youth programming. This includes youth recruitment, parent engagement, curriculum and lesson plan development, overseeing regularly scheduled program wide activities, completing funder deliverables, and maintaining program site security. A successful candidate must possess a strong commitment to and respect for a diverse range of cultural and performing arts – especially the wide range of creative expressions that Urban Arts encompasses.

The Youth Programs Coordinator will assist with recruiting, interviewing and hiring recommendations, providing training, supervising and evaluating youth program staff, interns and volunteers, and monitoring staff schedules. The Youth Programs Coordinator’s overall contribution to SEAMAAC includes but is not limited to participating in the department’s program evaluations, database management, meeting with funders and partners, advocacy, ensuring compliance with documentation/reporting requirements, and department and program visioning and implementation.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Bachelor’s degree from an accredited institution is required.
• Minimum of two to three years of supervisory and administrative experience preferable.
• Excellent administrative and organization abilities.
• Outstanding communication skills, both oral and written; excellent computer skills.
• Experience with coordinating and/or directing youth programs.
• Ability to multitask and work on different projects aside from regular programming.
• Self-starter with strong leadership skills.
• Experience dealing with at risk youth and ability to deescalate crisis.

ESSENTIAL FUNCTIONS:

• Administer SEAMAAC OST and summer programs for youth at multiple sites in the Philadelphia and metro area.
• Onsite supervision to multiple program sites daily.
• Implement program designs and youth recruitment strategies. Fill program youth slots through recruitment and completion of accurate registrations.
• Develop curriculum and oversee lesson plans in each program activity.
• Schedule program-wide events.
• Engage youth in external opportunities. Maintain monthly program calendar. Utilize evaluation tools.
• Ensure that annual organizational, funder and program goals met.
• Oversee thorough data entry in multiple funder and internal databases. Collect student attendance and academic records. Ensure database compliance.
• Create program flyers, update program applications, promote program activities, and capture program social media opportunities. Ensure that all program materials are collected, confidentially maintained, and securely stored organized by fiscal year.
• Recruit, train, supervise and provide guidance to program staff, consultants, interns, volunteers, and youth. Ensure all program requirements are performed and completed.
• Coordinate staff schedules and conduct regular staff supervision meetings and monthly team meetings. Maintain records of staff supervision meetings.
• Coordinate and monitor professional development and training goals for program staff. .and staff schedules. Submit all records to Education Department Director monthly.
• Monitor staff performance, conduct performance evaluations, complete correction action plans, and approve timesheets. Notify the Education Department Director of any troublesome patterns of discrepancies or unresolved issues.
• Ensure that mandated reporting responsibilities are met.
• Oversee program site security for youth safety.
• Serve as liaison for program funders and program partners. Attend interagency meetings, conferences, and trainings, as required by program funders.
• Consistently communicate with staff, families, organizations and other providers (both formal and informal) including the School District of Philadelphia, City and State agencies for the purpose of coordination of service and collaborative activities.
• Collaborate and participate with SEAMAAC Management Team on grant writing, agency-level planning, fundraising and staff development.
• Develop expert proficiency on organizational policies and procedures.
• Attend regular supervision meetings with the Education Department Director.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Actively participate in organizational-wide efforts and a minimum of 5 events per calendar year.
• Other assignments, including translation/interpretation, as required.
• Flexible hours, requires some travel, evening, and weekend assignments.

COMPETENCIES:

• Demonstrated experience in organizational and staff development and program development.
• Knowledge and clear vision for delivering high impact services to political, social and linguistically marginalized youth, individuals and families.
• Experience with data collection, database systems, and analysis of data for quality assurance and program improvement.
• Experience with grant writing, grant management and reporting.
• Ability to respectfully interact with a wide range of youth clients, their parents/guardians, program partners and funders.
• Demonstrated ability to handle a heavy workload, exercise discretion, maintain confidentiality, handle multiple priorities, use sound judgment, and approach requirements with urgency.
• Understand and have commitment to SEAMAAC’s principles, concerns, and considerations in regard to issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and/or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

NECESSARY SPECIAL REQUIREMENTS: Applicants must undergo criminal, child abuse and health background checks, as required by the program funder. A job offer with SEAMAAC is contingent upon being fully vaccinated for COVID-19 and providing proof of this vaccination before your start date. Those who are fully vaccinated (base dosage plus boosters) must continue to undergo weekly testing or follow the School District of Philadelphia or City protocols.

COMMENTS: This description is intended to describe the essential job functions. It is not an exhaustive list of all duties, responsibilities and requirements. SEAMAAC reserves the right to add/change duties and responsibilities as required by our contractual obligations. Other functions may be assigned, and management retains the right to add or change the duties at any time.

HOURS, SALARY, AND BENEFITS:

Hours: Primarily normal business hours, with some evening and weekend assignments.

Salary & Benefits: $42,000, health insurance, paid vacation, paid holidays, paid sick, and personal leave.

SEAMAAC is an Equal Opportunity Employer.