Executive Administrative AssistantDecember 18, 2023
Civic Engagement CoordinatorDecember 28, 2023
Website SEAMAAC, Inc,
JOB TITLE: Program Generalist
REPORTS TO: Chief Executive Officer
JOB SCHEDULE: Full-Time
EXEMPTION STATUS: Exempt
SEAMAAC offers a unique working environment primary within the city of Philadelphia. The Program Generalist provides strategic, programmatic and administrative support to the Chief Executive Officer (CEO). The Program Generalist represents the CEO and the organization to both internal and external constituents, including senior leadership and board members. This position handles confidential and sensitive information/issues and analyzes/resolves front-line inquiries and issues accurately and promptly in a professional manner. Tasks include overseeing and optimizing the CEO’s complex array of program oversight, managing communications on behalf of the CEO which includes email, letter, memos and other communications as needed, and planning strategic and logistical aspects of programs, meetings and events. An advanced level of professionalism, initiative, and independence is required.
The Program Generalist will demonstrate strong interpersonal skills, including the ability to work with diverse groups, excellent communication skills, ability to function independently and operate effectively within a complex, fast-paced environment, excellent organizational and problem solving skills and superior skills in attending to details, commitment to participate in and contribute to the team effort; must have demonstrated skills and abilities to be able to address highly complex and confidential issues with emotional intelligence, tact and sensitivity.
The ideal candidate possesses expert knowledge of Microsoft Office Suite. Required skills include prior experience in organizational administration, the ability to manage multiple projects simultaneously, effectively work with people of diverse backgrounds and experience levels. Must have direct experience working for a senior-level executive.
A minimum of three years in management, supervisory or administrative experience, preferably in a not-for-profit organization, with experience in ethnic and racial minority communities and/or urban communities.
RESPONSIBILITIES AND DUTIES:
- Provides administrative support to the CEO, including, but not limited to managing correspondence, scheduling, and meeting preparation.
- Acts as a liaison between the CEO and program coordinators and employees.
- Participates in the development and updating of all policies, procedures and systems as directed by the CEO.
- Assist in scheduling agency-wide events as needed.
- Attends and actively participates in all meetings as required by the CEO.
- Coordinates all-staff meetings and trainings as needed.
- Assist in planning and executing special projects that contribute to the organization’s overall success.
- Assist with site coverage as needed.
- Performs other duties and responsibilities as assigned.
- Serve as a proxy liaison for the CEO to program funders and program partners as needed. Attend interagency meetings, conferences, and trainings, as needed.
- Attend regular supervision meetings with the CEO, Operations Director and Special Projects Coordinator.
- Represents SEAMAAC in a culturally appropriate and professional manner.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
- Actively participate in SEAMAAC organizational-wide efforts with a minimum of 5 events per calendar year.
- Other assignments, including translation/interpretation, as required.
- Requires flexible hours, some travel, evening, and weekend assignments.
- Understanding of, and commitment to, SEAMAAC’s principles, concerns, and considerations regarding issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities.
- Adaptive, analytic, and collaborative team member to oversee multiple priorities, suggest improvements where appropriate, and negotiate necessary changes with stakeholders.
- Ability to both independently and collaboratively solve programs, make decisions, and manage change in a fast-paced environment.
- Experience in fostering a work environment of support and shape a positive work culture.
- Advanced proficiency with computer software, database, and virtual platforms.
- A passion and desire to serve the community.
- Knowledgeable about issues facing immigrant/refugee communities in particular and other economically, politically and socially marginalized communities in general.
- Bilingual candidate is preferred.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
The employee frequently lifts and/or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
NECESSARY SPECIAL REQUIREMENTS:
Applicants must undergo criminal, child abuse and health background checks, as required by the program funder.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This description is intended to describe the essential job functions. It is not an exhaustive list of all duties, responsibilities and requirements. Other functions may be assigned, and management retains the right to add or change the duties at any time.
Salary and Benefits:
Hours: Primarily during business hours. This position may require some travel, nighttime or weekend assignments.
Salary: $38,000 per year
Benefits: This position offers health insurance, paid vacation, sick and personal leave.
SEAMAAC is an Equal Opportunity Employer
Interested applicants should submit a resume, detailed cover letter and a writing example
Job Type: Full-time
Pay: $38,000.00 per year
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
To apply for this job email your details to email@example.com