SEAMAAC, INC.
JOB DESCRIPTION

JOB TITLE:                        Administrative Generalist

DEPARTMENT:                 Administration

REPORTS TO:                   Chief Executive Officer

JOB SCHEDULE:              Full-Time

EXEMPTION STATUS:     Exempt

Interested applicants MUST submit a detailed cover letter and resume to [email protected]. Applications without these materials will not be considered.

GENERAL DESCRIPTION: SEAMAAC welcomes applications for the position of Administrative Generalist. SEAMAAC is a nonprofit organization with the mission “To support and serve immigrants and refugees and other politically, socially and economically marginalized communities as they seek to advance the condition of their lives in the United States.” SEAMAAC envisions a strong and unified society, where immigrants and refugees work alongside other Americans to build shared political, economic and social power. We envision a community where the contributions of each generation of Americans, whether Native to this land, immigrant, or brought against their will, are equally acknowledged, valued and embraced, and where all people live whole, healthy lives with joy and dignity.

POSITION SUMMARY: The Administrative Generalist provides strategic, and programmatic support to SEAMAAC’s Administrative Department. The Administrative Generalist represents the CEO and the organization to both internal and external constituents, including senior leadership and board members. This position handles confidential and sensitive information/issues and analyzes/resolves front-line inquiries and issues accurately and promptly in a professional manner. The Administrative Generalist is responsible for maintaining protocols, guidelines and procedures for the operations within the Administrative Department An advanced level of professionalism, initiative, and independence is required.

QUALIFICATION REQUIREMENTS: A successful Administrative Generalist demonstrates strong interpersonal skills, including the ability to work with diverse groups, excellent communication skills, ability to function independently and operate effectively within a complex, fast-paced environment, excellent organizational and problem solving skills and superior skills in attending to details, commitment to participate in and contribute to the team effort; must have demonstrated skills and abilities to be able to address highly complex and confidential issues with emotional intelligence, tact and sensitivity.

The ideal candidate possesses expert knowledge of Microsoft Office Suite. Required skills include prior experience in organizational administration, the ability to manage multiple projects simultaneously, effectively work with people of diverse backgrounds and experience levels. Must have direct experience working for a senior-level executive.

EDUCATION/EXPERIENCE:
• Minimum two years of administrative experience, preferably in a not-for-profit
organization.

• Bachelor’s degree required

RESPONSIBILITIES AND DUTIES:
• Participates in cross-departmental and cross-program trainings for all programs and administrative departments at SEAMAAC.
• Take on short-term temporary assignments with SEAMAAC departments and programs as directed by the CEO.
• Acts as a liaison between the CEO and Program Directors, Coordinators and Staff.
• Participates in the development and updating of all policies, procedures and systems as a support to the Administrative team.
• Assist the Finance Director in research, data management and general accounting related functions for the organization.
• Attends and actively participates in all meetings as required by the CEO.
• Assist in planning and executing special projects that contribute to the organization’s overall success.
• Assist with program site coverage as needed.
• Performs other duties and responsibilities as assigned.
• Attend regular supervision meetings with the CEO, the Deputy Director and Finance Director
• Represents SEAMAAC in a culturally appropriate and professional manner.

ADDITIONAL DUTIES AND RESPONSIBILITIES:
• Actively participate in SEAMAAC organizational-wide efforts with a minimum of 5 events per calendar year.
• Other assignments, including translation/interpretation, as required.
• Requires flexible hours, some travel, evening, and weekend assignments.

COMPETENCIES:
• Understanding of, and commitment to, SEAMAAC’s principles, concerns, and considerations regarding issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities.
• Adaptive, analytic, and collaborative team member to oversee multiple priorities, suggest improvements where appropriate, and negotiate necessary changes with stakeholders.
• Ability to both independently and collaboratively solve programs, make decisions, and manage change in a fast-paced environment.
• Experience in fostering a work environment of support and shape a positive work culture.
• Advanced proficiency with computer software, database, and virtual platforms.
• A passion and desire to serve the community.
• Knowledgeable about issues facing immigrant/refugee communities in particular and other economically, politically and socially marginalized communities in general.
• Bilingual candidate is preferred.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.

The employee frequently lifts and/or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

NECESSARY SPECIAL REQUIREMENTS: Applicants must undergo criminal, child abuse and health background checks, as required by the program funder. A job offer with SEAMAAC is contingent upon being fully vaccinated and providing proof of your COVID-19 vaccine before your start date.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMMENTS: This description is intended to describe the essential job functions. It is not an exhaustive list of all duties, responsibilities and requirements. Other functions may be assigned, and management retains the right to add or change the duties at any time.

SALARY AND BENEFITS:

Hours: Primarily during business hours. This position is primarily in-person, with some flexibility for remote assignments, and may require some travel, nighttime or weekend assignments.

Salary: $41,000 per year

Benefits: This position offers health insurance, paid vacation, sick and personal leave.

SEAMAAC is an Equal Opportunity Employer